Copy last matchday
Bring roles, locations, shifts and briefings across from the previous fixture rather than starting from scratch.
Sports clubs & amateur leagues
Season dues that renew themselves, matchday tickets that scan at a folding table, and a volunteer roster the whole club can actually see.
In short
An amateur club runs on volunteers and a season calendar, not on a box office. TixFin covers both: season memberships are ticket types with a term in months, a grace period, auto-renewal and member numbers, while each matchday is its own event with its own tickets. CrewOps rosters the helpers — shift planning with a calendar view, reusable shift templates, availability reporting and self check-in through a personal staff hub — and the gate scans on temporary scanner accounts that need no full login and are revoked when the shift ends.
- Season memberships with auto-renewal
- Volunteer shifts with self check-in
- Gate scanning without a full account per helper
Challenges
The roster lives in a group chat
Who is on the gate, who is behind the bar, who cancelled — spread across messages nobody can reconstruct on Saturday morning.
Helpers are not staff
Volunteers change every week and nobody is going to create a platform account for someone doing one shift at the gate.
Half the members still transfer
Bank transfer is not a legacy edge case in a club — it is how a large part of the dues actually arrive.
Capabilities
- 01
Season memberships
A ticket type flagged as a membership carries a term in months, an optional grace period, auto-renewal, renewal reminders and a unique member number.
- 02
Volunteer rostering
Shift planning with a calendar view, reusable shift templates, crew profiles with skills and preferences, and availability reported by the helpers themselves.
- 03
A view per helper
The staff hub gives each volunteer their own shifts, tasks, announcements and briefings, plus self check-in and check-out with timestamps.
- 04
Gate access without accounts
Temporary scanner accounts give time- and context-limited access, restrictable to a single check-in list and revoked after the shift.
- 05
Bank transfer built in
Members can order by bank transfer with a generated reference; the purchase stays pending until an admin confirms the money landed.
- 06
Copy the setup forward
Roles, locations, shifts, briefings, run sheets and shift templates carry over from a previous matchday instead of being rebuilt weekly.
Season calendar
Every home fixture is an event inside the club project, sharing the same member base, shop and branding. Upcoming-event views make a recurring calendar plannable as a series rather than as a stack of unrelated entries.
Key facts
- Memberships
- Term in months, grace period, auto-renewal, reminders, member numbers
- Rostering
- Shifts with calendar view, templates, availability, crew profiles
- Helper view
- Personal staff hub with shifts, tasks, announcements and self check-in
- Gate access
- Temporary scanner accounts scoped to an event or check-in list
- Payments
- Adyen, PayPal, Mollie and manual bank transfer, enabled per project
Workflow
01 02 Publish the fixture
Create the event with its ticket types and put it on the club's own shop.
03 Fill the roster
Match reported availability to shifts and publish the plan to every helper's staff hub.
04 Open the gate
Hand out temporary scanner accounts for the day and take them back when the shift ends.
Features
Memberships & season passes — Learn More
Ticket types that act as memberships, with duration, grace period, auto-renewal, lifetime tiers, member numbers and POS renewal.
CrewOps & staffing — Learn More
Shift planning, crew profiles, briefings, run sheets, incident command, equipment tracking and post-event review with ops analytics.
Check-in & access control — Learn More
QR check-in and check-out, multiple check-in lists per event, temporary scanner accounts and on-site data capture with CSV export.
Payments & payouts — Learn More
Adyen, PayPal, Mollie and bank transfer behind one provider interface, with per-project credentials, idempotency keys and refunds.
FAQ
- Not for scanning. Temporary scanner accounts give time- and context-limited access without a full account and can be restricted to a single check-in list. Volunteers who take shifts do get an account so the staff hub can show them their own roster.
- Yes. The staff hub is a personal dashboard: assigned and upcoming shifts with time, location and role, assigned tasks, pinned announcements, briefings to acknowledge, personal timesheet entries and self check-in and check-out.
- Yes. The buyer places the order as a bank transfer, the system generates a reference and snapshots the payment data, and the purchase stays pending until an admin confirms the incoming payment.
- The stadium page is about 3D stands, reserved seating and high-throughput turnstiles. This one is about the club side — season dues, volunteer rostering and a gate staffed by people who are there for one afternoon.
Launch the membership, publish the fixtures and roster the helpers in one place.